Photo & Media Policy

Nfin8 Hearts
Effective date: August 14, 2025

Why we capture moments

We believe in celebrating the joy families create together. Photos and short videos help us:

• Share the energy of our events with the community

• Show potential partners what we do and why it matters

• Preserve memories for participating families when possible

Where and how media is used

Images and video may appear on:

• Our website

• Social media channels (Facebook, Instagram, LinkedIn)

• Printed materials (flyers, postcards)

• Grant or sponsorship applications and reports

• Local media coverage (with their own consent process)

We never sell your images to third parties.

Opting out

We respect your choice. If you do not want yourself or your child photographed or recorded:

1. Let staff know at check-in.

2. We’ll provide a wristband or sticker so photographers can easily identify your preference.

3. Avoid stepping into areas clearly marked for group photos or videos.

Close-up vs. crowd shots

• Close-ups (recognizable faces) are only used if you have not opted out.

• Crowd or wide shots may include participants as part of the scene; these are considered general event coverage.

Safety and privacy

• We do not pair children’s names with their images without explicit written consent from a parent/guardian.

• Any images that could cause embarrassment, discomfort, or safety concerns will be deleted upon request.

Event partners

If an event is hosted in partnership with a school, church, or other organization, their media policies may also apply. We will follow the stricter policy when there is overlap.

Questions or concerns

If you have questions or want a specific image removed from our platforms, contact us:

• Email: info@nfin8hearts.com

• Phone/Text:(219) 232- 6213

Last reviewed: August 14, 2025