Privacy Policy
Nfin8 Hearts
Effective Date: August 14, 2025
Service Area: Crown Point, Indiana, with events across Northwest Indiana and Chicagoland
1. Introduction
Nfin8 Hearts creates guided, joyful play events that help families reconnect. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website, submit forms, make payments, or attend our events.
2. Information We Collect
2.1 Information You Provide
Contact details (name, email, phone number)
Organization and role (school, parent group, church, business)
Event details (venue, dates, estimated attendance, indoor/outdoor notes)
Optional messages or preferences in forms
2.2 Information Collected Automatically
Basic analytics (pages viewed, device/browser type, approximate location) via Google Analytics (GA4)
2.3 Payment Information
Payments are processed by Square and/or GoFundMe
We receive transaction confirmations (amount, date, payer name/email)
We do not collect or store full credit/debit card numbers
3. How We Use Your Information
We use your information to:
Respond to inquiries and schedule events
Send confirmations, invoices, and event updates
Plan safe and effective events (e.g., headcounts, layouts)
Improve our services and website through aggregated analytics
Share recap content with your consent for photos or videos
4. Photos & Video
We may capture photos and/or video during events for memory-sharing and promotional purposes
You may opt out at check-in and receive a visible “no-photo” sticker
Hosts should notify attendees in advance (templates available)
If you request removal of a published image, we will comply promptly
Illinois BIPA Notice: We do not collect biometric identifiers or use facial recognition
5. Children’s Privacy
Our website and forms are intended for adults/guardians
We do not knowingly collect personal information from children online
Photos of minors are handled with guardian awareness and opt-out options
6. Sharing Your Information
We do not sell your personal data.
We may share limited information with trusted service providers who help us operate:
HubSpot (form management)
Google (Analytics)
Square (payment processing)
GoFundMe (donations)
These providers process data under their own privacy policies.
We may also disclose information if required by law or to protect rights, safety, or property.
7. Data Retention
Inquiry and booking records: up to 24 months after last interaction (unless needed longer for legal/tax purposes)
Transaction records: retained as required by law
We regularly review and delete unneeded data
8. Data Security
We implement reasonable physical, technical, and organizational safeguards (account controls, encryption in transit where supported, limited access). No system is 100% secure, but we work to protect your information.
9. State Law Notices
Breach Notification: In the event of a data breach affecting you, we will notify you consistent with Indiana and Illinois law
Illinois BIPA: No biometric identifiers are collected or stored
10. Your Rights
You may request to:
Access, correct, or delete your personal information
Unsubscribe from communications at any time
Opt out of photos at events or request removal after publishing
Limit cookies or analytics via your browser settings
11. Cookies & Tracking
We use GA4 for anonymized, aggregated insights
We do not combine analytics data to profile individuals
We do not respond to “Do Not Track” signals at this time
12. External Links
Our website and emails may link to third-party sites. We are not responsible for their content or privacy practices.
13. Updates to This Policy
We may update this policy to reflect changes in our services, tools, or legal requirements. Changes will be posted with the new effective date.
14. Contact Us
Nfin8 Hearts
Crown Point, Indiana
Email: info@nfin8hearts.com
Phone: (219) 232-6213
Optional SMS Line: By providing your mobile number, you agree to receive scheduling and event updates. Message/data rates may apply. Reply STOP to opt out.